Group Checklist:

Printable checklist

Inviting your group
__Have you offered the group tickets to everyone you were looking to invite? I.E. Friends, family, co-workers, neighbors.
__Do you need posters or flyers of the show? The Group Sales Department can typically give these to you at no charge.
__Do you have a deadline for RSVP's?
__Does anyone have access issues? Please let the Groups Sales Department know, as we can help with special arrangements.

Collecting payments
__Does everyone know that group payments are cash or check only?
__Are you planning to have everyone write checks to you, or to RBTL? Either is acceptable. Checks can be made payable to RBTL.

Making a Payment
__How close is your deposit due date?
__Do you have enough cash on hand to make a deposit?

After Receiving Second Invoice
__Does the amount received on the invoice match your records? What about the amount remaining to pay?
__Do you need to reduce or ad more tickets to your group?

Final Payment
__Have you received final payment from everyone in your group?
__Is the address on your invoice the same as where you would like the tickets mailed? If not, please note alternate address.

Trip Arrangements
__Do you know how people are getting to the theatre? If jointly, have you arranged a bus? Buses can drop your group off at the front of the theatre on East Main Street, then turn right on Circle Street, and make a right on College Street to park behind the Theatre during the show.
__Have you made dinner reservations? If not, the Group Sales Department can recommend several restaurants in the area, which can accommodate groups.
__Do you know the show's run length, and what time to expect to get out of the show? Every show is different, and will likely have a different run length.

Tickets
__Have you received your tickets? Are they all there? Note: In all sections, except the center, tickets are numbered either even or odd.
__Are you planning on assigning seats and distributing tickets in advance? If so, it is helpful to record all seating locations with who is getting the tickets in case of lost tickets.
__Are you going to hold all of the tickets yourself? If so, have a plan on when and how to assign seating. If you need help getting your group into the theatre and seated, contact the Groups Sales Department, we can assign you a group host.